Business Services » Facilities Use Request

Facilities Use Request

Westminster School District facilities open on August 16, 2021 for rent! This includes dates through June 30, 2022.
 
As requests are submitted, WSD administration will work diligently to accommodate all groups. Please note that a submitted request does not guarantee an approved reservation, as adjustments may be necessary throughout the school year due to evolving internal/school schedules.
 
All past reservations must be paid in full prior to future use of WSD facilities. Future facility use fees are subject to change based on operating costs.
 
In light of the pandemic, WSD’s terms of use have been updated. WSD works closely with the Department of Health to stay aware of the latest local developments concerning COVID-19. The district will remain in communication with state and local health officials to ensure the proper health protocols are in place at all times for the safety of the Westminster community.
 
WSD is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.
 
In partnering with Facilitron, Westminster School District has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time.  You can view and request all district facilities at: https://www.facilitron.com/wsd92683.  Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by Westminster School District’s board policies on facility use.  The district’s administrative staff will make final decisions on all facility use requests. 
 
Facilitron will assist with the set-up of organizations and user accounts, including verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Westminster School District’s behalf.  Payments can be submitted conveniently on Facilitron.  Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
 
USER TUTORIAL
Click  HERE. If you need assistance setting up an account and/or submitting a facility use request, you can visit the support site, or contact Facilitron directly at support@facilitron.com or 800-272-2962 ext. 1.
 
INSURANCE REQUIREMENTS:
Contact your insurance provider and request a Certificate of Liability Insurance in the amount of $2,000,000 per occurrence, $2,000,000 aggregate for the following Certificate Holder(s):
          Westminster School District           
          14121 Cedarwood Ave           
          Westminster, CA 92683   
     
REQUIRED: Additional Insured endorsements. Endorsements are separate documents that are attached to the Certificates of Insurance that add the Certificate Holders to your policy. Westminster School District needs to be added to your insurance policy as Additional Insured’s with the following wording:
 
“The Westminster School District, its Board of Trustees and Officers, agents and employees shall be named an Additional Insured, by separate endorsement. Any insurance maintained by (insert your group’s name) shall be primary and any insurance or self-insurance maintained by the District shall be excess and non-contributing.”
 
Current insurance policies must be provided each year. Renewal is the responsibility of the group. If the expiration date of your policy occurs while your group is using the facility, send a current copy of the insurance and follow up with a renewal (original) when it is received by your group.
 
All insurance policies on file must be original policies.
 
Please note: Any and all vendors brought on school sites must provide Certificates of Insurance that meet the requirements of the District.